PRESENT: Parish Councillors (PCllr) Phil Baines, Fred Clark, John Cobb, Elaine Collier, David Myers
Corrina Simpson- Kane (Chair),
Bassetlaw District Councillors: S Isard
Nottinghamshire County Councillor: J Hempsall
In attendance: Susan Flye (Clerk)
Bassetlaw District Councillors: K Isard
2. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS
3. POLICE REPORT
The up to date report is not available on the police website.
4. MINUTES OF MEETING HELD 12 March 2012
The minutes of the meeting dated 12 February 2012 were agreed to be a true record, proposed by Elaine Collier, seconded by John Cobb.
5. MATTERS ARISING
a. Village Hall Roof Repairs in receipt of quote from Jason Oakes. Work to be reviewed and if necessary alternative quotes obtained.
b. Ferry Lane footpath kissing gates outstanding.
c. Casual vacancy no applications.
d. Diamond Jubilee no progress. Possible social in village hall.
e. Freedom of Information folder up to date.
f. Village Hall Heating system PB and plumber aware of the situation. Issue is with the underground pipes. Plumber to isolate the existing pipes and bring new pipes down from the roof. PB is in contact with the plumber for this work to be carried out sap.
g. On-line banking Clerk has submitted a formal complaint to NatWest, no response to date but visit to Retford branch planned.
h. Dog fouling continues to be a problem. Possibility that BDC may provide an additional bin and it was agreed that the Clerk should request a dog waste bin to be sited near the playing field.
i. Angling Club invoice remains outstanding PB will chase.
j. Broading Lane no further report from NCC however a resident reports the delivery of plannings.
k. Street lighting adjacent to Church NCC have agreed that the 3 lights close to the Church will remain on throughout the night.
l. Manhole cover reported to and acknowledged by Highways Dept, NCC.
m. CS-K reported that she is in receipt of £250 grant from BDC Councillors K & S Isard towards village hall repairs.
n. Grass cutting schedule outstanding.
o. Caravan parked on parish owned land opposite bank of River. Clerk had passed on information from Traveller Liaison Officer with Lincolnshire County Council to councillors on 16 March. Officer believes trespassers to be from the Lincoln area. Responsibility to move them on lies with the Parish Council who are to tell the people they are trespassing and tell them to leave the land. If this fails then it is the Parish Councils responsibility to employ a private bailiff. Officers contact details along with PCSO for the Saxilby area had been provided. CSK suggested, and the meeting agreed, that a notice should be put up on the site to give notice to quit. Police do not want to get involved.
6. PUBLIC DISCUSSION
Meeting closed at 7.33pm to allow members of public present to contribute. Discussion regarding the trespass at 5(o) above and the Clayhough Lane situation. Meeting re-opened at 7.43pm.
7. CLAYHOUGH LANE/ENVIRONMENT AGENCY REPORT RE FLOOD BANK
Clayhough Lane is now impassable. No further contact from L Summers, NCC. NCC Cllr Hempsall had left a phone message for an update and would inform the PC of any developments. DM had reported incidence of 4x4 drivers to the police with registration numbers and photographs. L Summers had previously stated that the lane was closed but this is not the case. Concern that the lane is now in a dangerous condition. Agreed that more complaints to NCC and to the Police were needed. Clerk reported that the Environment Agency had replied to PCs concern regarding damage to the flood bank at Clayhough Lane but they reported there is no evidence of damage.
7.45pm John Cobb apologised and left the meeting.
8. PLAYING FIELD
To carry forward.
9. LANE LETTINGS 2012 REPORT
Income from bids for Lane Lettings totalled £29 and the best bid for the Poor Close land was £263. A summary of the winning tenders is available from the Clerk on request.
- CPRE Notts 000912 £4.00 Best Kept Village
- Mr L Sinclair 000913 £15.98 Website
- Mr M Fanthorpe 000914 £358.33 Cleaning
- Susan Flye 000915 £124.98 Wage
- Susan Flye 000916 £13.09 Expenses
- F Clark 000917 £15.00 JC petrol/grass cutting
- K Walker 000918 60.00 Grass cutting
Outstanding invoice in respect of plumbing - £3,592.17. PB to speak to Village Hall Treasurer re monies raised towards this.
The Clerk provided a reconciliation of all parish council bank accounts held with NatWest as at the end of the financial year, 31 March 2012 and provided all with a copy of the first draft of the year end accounts. Following discussion of the accounts the councillors were asked to notify the Clerk of any queries asap prior to submission to Mr Smith for internal audit and to Clement Keys for the Charity Commission Audit.
Notice of Audit to be displayed on the notice board.
On-line banking as discussed under matters arising. The meeting signed a NatWest change of mandate signatories form to remove ex parish councillor Gill Barrett from the mandate. The meeting confirmed that this had been done previously in 2011 and that a new mandate had been signed, supplied to and confirmed by NatWest.
11. PLANNING MATTERS
The Butchers Arms amendment to application alteration to garage block. No objections raised.
The meeting was provided with a folder of correspondence a full list is available from the clerk on request. The meeting discussed correspondence received from the Riverview Residents Association regarding the trespass discussed at 5(o), Clerk to acknowledge, and the Elkesley Action Group fighting a Bio Mass Incinerator.
13. LANEHAM LAST MONTH
No reports from PCllrs.
The Clerk reported that the filing cabinet in the Village Store is full and that an additional filing cabinet is urgently required for the increasing volume of paperwork. CS-K would look for a second hand cabinet.
THE MEETING CLOSED AT 8.20PM