PRESENT: Councillors G. Scrini, Mrs. B. Barber, P. Cable, F. Clark, J Cobb, Mr. Neil Stanley Chairman East Drayton PC, Hester Kapur, TVP, and one member of the public joined the meeting later
Cllrs. Mrs. Simpson-Kane and P. Baines, County Cllr J. Hempsall, Cllrs Mr. & Mrs Isard and the Police.
2. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS
Apologies had been sent along with a report. There has been one reported crime since the last meeting that is the damage to windows of the Church. PC Bailey also informed of a new contact number for the police in Nottinghamshire – 0300 300 9999.
MINUTES OF MEETING HELD ON 10.8.09
The minutes had been circulated before the meeting.. It was proposed by Cllr Clark and seconded by Cllr Mrs. Barber, that the minutes were a true record, this was unanimously agreed.
5. MATTERS ARISING
a) Byways – Laura Summers had acknowledged our letter and said she would respond on return from her holidays. The Chairman has received a copy of a map indicating that NCC would like to replace some stiles with kissing gates. The Chairman will respond to this. One councillor was concerned about the cost of this exercise.
b) Wharf Road – a willow tree has been removed by Mr. Barber who was thanked for doing this.
c) Footpath – Bell Holt & Wharf –need to try and find the reference in minutes or correspondence referring to fencing of the footpath. The original statements collected had been sent to NCC but never following through.
d) Village Maintenance – Hoo Lane – Anglian Water have informed the Chairman that they have paid the contractors to lay planings and signed off the work. The council are sure this work has never been done. The Chairman to follow up.
e) Signs –it was agreed to highlight the name of the village in a coloured paint.
f) Trees – one tree has been staked, to see how this holds up before doing the others.
g) Planning – the letter had been sent to Cllr Isard. Cllr Cable reported on the meeting he had attended at Headon. He had obtained information on the Local Development Plan and the East Midlands Development Plan. It does seem that the planners have made a fundamental mistake with the location of the new houses in Stokeham.
h) B T Cable – not yet repaired, to contact again.
i) Access to Parish Field – the letter had been delivered by hand but unfortunately had been returned in the post without a stamp. A letter has been received from a resident on this matter and will be acknowledged.
j) Potholes – NCC have acknowledged letter and said an inspection will take place. The council will review this matter at the end of the year.
k) Environment Agency – grass cutting at the Church Laneham bridge is ongoing. They informed that NCC was responsible for the area around Top Town Bridge. This has now been strimmed.
Cllr Cobb left the meeting.
6. PUBLIC DISCUSSION
No matters raised.
7. PAYMENT OF ACCOUNTS
The 2008/9 accounts have now been audited and approved. The audit notice has been displayed.
a) Clement Keys, Audit £155.25 (000773)
b) K. Walker Mowing £55.00 (000776)
c) Caretaker £341.66 (000774)
d) Clerk, Fee and Expenses £292.05 (000775)
e) G. Scrini – fuel for grass cutting (000777)
Payment proposed by Cllr Clark, seconded by Cllr Mrs. Barber and agreed by all.
8. BDC PARISH GRANT SCHEME
It is hoped to obtain grants to help with the cost of the archive project from the Trent Vale Partnership (£2000) and the BDC grant scheme (£300). A concrete base will need to be laid, a garage type building obtained and computer equipment purchased. Positive feedback has already been received. The BDC form will have to be completed before the end of the year.
9. PROPOSED REVIEW OF PARISH PLAN
The Parish Plan is not out of date but we need to seek the views of Mr. Hunter, Mr. Armiger, Mr. Deakin, Cllr Hempsall and Karen Tarburton. It is anticipated the review will take place on 21st November, followed by the village function on 28th November. Cllr Cable requested funds of £50 for the Greek evening. This was approved.
10. STAGE 1 PROPOSALS FOR VILLAGE ARCHIVE
A plan was circulated showing options for the siting of the building. Option 1 was chosen. Stage 1 – apply and obtain grants for storage etc. Stage 2 – obtain computer equipment. Stage 3 Final preparations including training of operators.
11. ROADS, FARM VEHICLES, SAFE SIGHT LINES
Cllr Cable had shown earlier how the sight lines had been improved. Checks have discovered that large farm vehicles of up to 44 tonnes and 4.2 m wide do have a right to be on the roads.
a) BDC, Code of Conduct questionnaire - Chairman undertook to complete.
b) BDC Licensing changes Cllr Cable took information
c) NALC information re AGM, Voting Forms etc and Long Service Certificate application. The latter to be completed in respect of Cllr Clark
d) Primary Care Trust meeting on 30th September.
e) NHS GP Led Health Centre – confirmed as being located in Manton.
f) BDC advised Glendower on Dunham Road will now be known as Jasmine Cottage
g) Various circulars were made available for distribution.
13. LANEHAM LAST MONTH
a) Dog Fouling – still a problem in Church Laneham
b) Dangers of children swimming in river – letter to go to British Waterways asking them to complete a Health and Safety Risk Assessment.
c) Bus Shelter – a large amount of broken bottles have recently been removed.
d) House names – can a list be published.
e) Noise complaints – no response from police
f) Big Collection – next date last Saturday in September.
g) More OAP Bungalows – may be an opportunity to look into this.
There was no further business discussed and the meeting closed at approximately 9.05 p.m.