PRESENT: Chairman Cllr. Lee Sinclair, Councillors Mrs. B. Barber, Mrs. A. Clark. Mrs. R. Whate, F. Clark, J. Cobb, and 1 member of the public.
2. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS
3. MINUTES OF MEETING HELD ON 13.3.06
The minutes had been circulated prior to the meeting. Cllr. Mr. F. Clark proposed that they were a correct record of the meeting. This was seconded by Cllr. Mrs. R. Whate and unanimously agreed.
4. MATTERS ARISING
a) Village Hall – Three quotes have now been received. Cllr. Mrs. Whate declared an interest in this item. After comparing the quotes it was proposed by the Chairman and seconded by Cllr. F. Clark that the cheapest quotation is accepted. This was unanimously agreed. The successful quotation is from M. Whate & Son. However, before putting the work in hand enquiries are to be made to see if any grants would be available for this work.
b) Parish Plan – The Chairman congratulated the Parish Plan Committee for organising such a successful “Greek Evening”, the evening was also used to promote the Parish Plan.
c) BBC Project – no further contact from Nic Wort, but Cllr F. Clark is concerned he has not yet had his documents returned. To follow up.
d) Culvert –NCC has now responded, however they do need to be advised the culvert is under the main road not Moor Lane.
e) Grass Verges/Other Highway Matters – NCC have responded, but can only advise that they will monitor the grass verge situation. Regarding the ditches they advise that the adjacent landowners are responsible for cleaning them out.
f) Bridleway 25 – Eddie Brennan advised that the Bridleway would not be added to the definitive map until the status of Wharf Road is concluded. However, he did say that the Inspector stated the Inclosure Award is still valid.
g) Bus Shelter – Note received from Mr. Hardman confirming that they no longer consider the Bus Shelter to be part of their property.
h) Footpath Sweeper – Mr. Gaisford has not accepted the council’s offer. He is to be asked to reconsider, but if the answer is still no then the position will need to be re-advertised.
i) Signs – have been inspected and repair work will be carried out in the near future.
j) Trentfield Lane/Wharf Road – the court hearing is scheduled of 2nd May at 9.45 a.m. at Newark Crown Court.
k) Reminders – Lane Lettings - Easter Monday, 9.00 in the Hall. Litter Pick - 24th April 6.00 p.m. meeting at the Bus Shelter. Next meeting 8th May will be Annual Parish Meeting and Annual Parish Council meeting.
Cllr Cobb left the meeting.
5. PUBLIC DISCUSSION
The council meeting was closed and opened to the public. After it was reopened the following needed discussion
a) Parish Plan - Phil Cable had advised that the “Greek Evening” had been successful and they hoped to build on this success. The next meeting will follow on from the Village Hall AGM.
6. DRAFT ACCOUNTS/PAYMENT OF ACCOUNTS
The 2005/6 accounts were presented. A typing error needs to be corrected and the Bus Shelter needs to be added to the list of Assets. The Annual Audit forms were completed. It was agreed to ask Jane Holden if she would do the internal audit once again.
a) Caretaker - £333.33 (000596)
b) Allianz Cornhill – Insurance £314.16 (000595)
c) Laneham Church - £350 (000597) for year 2005/6 current year’s donation to be discussed at next meeting.
It was proposed by Cllr. Mrs. A. Clark and seconded by Cllr. Mrs. R. Whate that the accounts are paid, this was agreed.
7. LAND REGISTRY
Information and forms have been obtained. The information was discussed. The council made a list of assets and estimated the values. A plan now needs to be marked up. It may be worth discussing this with the Land Registry before submitting the information. It was agreed to put this matter on the next Agenda.
a) BDC – have advised only 7 persons have been nominated therefore no election will be necessary. The new council takes effect from 8th May.
b) DEFRA – Clean Neighbourhoods and Environment Act – information now available – a copy to be requested.
c) Donations – It was agreed to support local groups when possible.
d) Building Better Communities – Annual Conference. One place to be requested, delegate to be advised after election.
e) Various other circulars passed round
11. ANY OTHER BUSINESS
a) Helenships – more potholes, NCC to be advised.
b) Thanks - Cllr. F. Clark stated that this was the last meeting of the present council. On behalf of the remaining councillors he wished to thank those retiring –Lee Sinclair, Robbie Whate and Peter Beresford -for the valuable contribution they had made to the council and the village. In turn Cllr Sinclair also thanked the councillors and clerk for supporting him during his time as Chairman and for their contributions to the council.
There was no further business and the meeting closed at 9.35 p.m.