PRESENT: Chairman Cllr G. Scrini, Councillors Mrs. A. Clark, P. Baines, P. Cable, F. Clark. J. Cobb. 3 members of the public. P.C. Bailey and PCSO Ciacci.
Cllr. Mrs. B. Barber
2. DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS
The Chairman welcomed PC Bailey and PCSO Ciacci to the meeting.
P.C. Bailey explained that they intend to attend more of the PC meetings. A Safer Neighbourhood Scheme is coming into force in April 2008 and he explained what this was about. It is hoped that at least every second month they hope to visit and see what the three most important concerns of the council and residents are. Over the last six months only 4 crimes in the village have been reported. It is felt that maybe others have not been reported. Once again it was stressed that if crimes are not reported then nothing can be done about them. PC Bailey will submit an article for roundabout explaining the new scheme and what the police hope to achieve. The Chairman thanked the two police officers for attending the meeting.
4. MINUTES OF MEETING HELD ON 10.9.07
The minutes had been circulated prior to the meeting Cllr F. Clark proposed they were a correct record of the meeting; this was seconded by Cllr. .Mrs. A. Clark and unanimously agreed.
5. MATTERS ARISING
a) Meadow Project – The spraying has been done, the area now needs levelling and rotovating and will be seeded in the spring. Mr. Eric Briggs has agreed to do this work. A grant of £250 has been awarded by the Nottinghamshire Wildlife Trust towards the cost of the seed. Approximately £1000 of the grant has been allocated so far.
b) Village Hall – the work is now complete. A letter of thanks and appreciation to be sent to Dave Weston.
c) Bridleway 25 – Laura Summer’s response to our letter was read. It is now hoped this Bridleway will officially be opened shortly.
d) Land Registry – the Chairman has completed the Statutory Declarations at a reduced cost of £60.00. The Chairman will now make an appointment with the LR in the next few days to deliver the paperwork.
e) Bus Shelter – the contract has been awarded to the builder of the adjacent houses. The builder is now ready to start the work, which is hoped, will be completed by the end of October. Further donations of £50 and £36.00 have been received. Loan letters are ready to go out. Whates, builders need to be thanked for submitting a quotation. Cllr. Cable is making a grant application.
f) Trees, Main Street – now ready for the two new trees. One other tree needs re-staking. Mr. Simpkins to be advised.
g) BBC Project Church Wall – Jackie Liddiard has informed the Chairman that the deadline for the completion of the work by the Stonemason is May 2008.
h) Parish Plan – the consultation stage has now been reached. A grant of £2600 is expected in the next 2/3 weeks. The 17th November is the date when the photographs to go in the plan document will be chosen. In January, 2008 it is hoped to have an Old English Roast. Tickets will be available at a nominal price. It is expected that the police, planning department and other service providers will take part in this event. In the next few weeks’ photos will be taken around Laneham and Church Laneham to support the Plan. The successful Spanish Night had taken place.
i) Village Maintenance– no response from Mr. Statham but it was noted that some of the work has been done.
j) Dog Owners – the stickers have been put on bins. As yet the new bins have not arrived this to be followed up.
k) Church Clock – the work has been completed and an invoice submitted for payment.
l) Over Trent Piece – The Chairman and Tony Hutchinson will be visiting shortly
m) Christmas Lights – in hand. It was agreed the switch on would be the 8th December, followed by the usual event in the village hall. It is hoped Cllr. Mrs. A. Clark will be able to organise a fund raising auction for this night.
n) Post Office Closures – letter has been acknowledged. To write requesting justification of closures and cancellation of Sunday collection.
o) Caravan Rally – the Caravan Club has responded saying they do not believe there will be any traffic problems. Mr. Hardman had submitted a letter regarding this. It was agreed to circulate the letter to give councillors a chance consider a response. The Chairman will acknowledge receipt of the letter and this item to be put on next AGENDA.
p) Fishing Club/Boat Club – both have now sent in their annual donations.
The meeting was closed for Public Discussion after which it was reopened.
Cllr Cobb left the meeting.
6 PUBLIC DISCUSSION
After the discussion the Chairman had given Mr. Hardman a copy of a letter he had requested. No other items required further discussion.
7. PLANNING - Land Adjacent Meadowside – erect dwelling and construct new access.
The plans and notes were inspected and discussed. The application appears to meet the criteria of the Parish Plan and five out of five councillors voted in favour of the application.
PLANNING –Land at Side of Melson House – change of use from arable land to storage of construction material
The plans were inspected and discussed. 2 councillors accepted the plans as submitted. 3 councillors accepted the plans subject to the following comments being made. The council would like certain conditions to be made i.e.. approval for a limited time say 3 – 5 years and then reviewed to make sure that no buildings were erected, that the site had not “mushroomed” particularly if sold on, and that no extra large vehicles are stored on site. It was noted that the site is outwith the village envelope.
9. PAYMENT OF ACCOUNTS
a) G. Scrini £60 (000654) for LR declarations
b) F. Clark £18.98 (000655) for final decorating needs
c) J. Colley £188.00 (000656) for spraying of Parish Field
d) Caretaker £341.66 (000657)
e) Church £225.00 (000658) donations from Fishing and Boat Clubs for Bell Holt & Wharf
f) English Clockmakers £446.50 (000659) for Church Clock repairs
g) Land Registry £110.00 (000660) for registration fees
h) G. Willimas & Co £587.50 (000662) for seed for Parish Field
i) Village Maintenance £100 (000663)
j) £25.00 (000664) carpet for village hall (to cover accident damage by painter who had bought carpet)
Cllr. G. Scrini proposed approval of payments, seconded by Cllr. F. Clark and unanimously agreed.
a) e-on £18.46 wayleave
b) Boat Club £125.00
c) Fishing Club £225.00
10. CODE OF CONDUCT
After attending a recent meeting the Chairman had made notes, which had been circulated. These were explained and discussed. The Chairman is to ask the monitoring officer for clarification re. Section 12 (pt 2).
11. VILLAGE MAINTENANCE
The owner of the hedge alongside Dunham Road has confirmed that a contractor will be cutting it shortly. Cllr. Cobb has recently cut the grass at the Stokeham Road entrance to the village and around the seat at Moor Lane. After discussion it was agreed to allocate £100 for future work. A request to be made for the Holly hedge near the Church to be cut. Mr. Swain to be contacted again re. the planings for Broadings Lane. Moor Lane is giving way into the dyke. LIDB to be requested to put more piping in and infill to prevent more erosion. The path from the Church to Willow Beck is in poor condition. NCC to be informed. Also some lamps at Church Laneham appear to be in a dangerous condition NCC to be advised.
12. MANOR HOUSE PARK
The notes made by the Chairman at his meeting with Simon Baker had been circulated. It was agreed any new planning issues would be discussed as and when they came before the council
a) NALC – Parish Council Emergency Plans – information given to Cllr. Cable
b) Parish Council Liaison Group mtg 14.10.07 Worksop Town Hall
c) BCVS – information re several training courses
d) NRCC - AGM 31.10.07 at Retford Town Hall
e) NALC – AGM 29.10.07 Brackenhurst College
f) Mobile Rural Contact Unit – will be present in the village on 29th October from 11.30 – 12.30
14. LANEHAM LAST MONTH
a) Parking, Dunham Road to be monitored following the sales of the new properties.
b) Carpet Village Hall – as one of the painting assistants had damaged the carpet in the hall, they had bought a piece of carpet to cover the stain. It was agreed that this money should be reimbursed.
There was no further business discussed and the meeting closed at approximately 9.20 p.m.ALL hALL h